Information on this page is for staff who work at long-term care or assisted living facilities located within Island Health.
The 2024 COVID-19 Spring Booster Campaign is now complete as of June 30, 2024. It is generally recommended individuals wait until the fall 2024 respiratory illness season to receive their next COVID-19 immunization.
Invitations to book a COVID-19 vaccine through the Get Vaccinated system will resume in fall 2024. Pending Health Canada approval, there may be a new COVID-19 vaccine this fall. If an individual receives a COVID-19 vaccine over the summer, it will result in a delay in receiving a fall 2024 COVID-19 vaccine as there must be a minimum of 3 months between COVID-19 doses. Please contact your local Public Health unit if you have questions.
- Vaccine Management
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- All staff who monitor, handle or administer vaccine must be familiar with the cold chain process and BCCDC Vaccine Management resources
- Vaccine must always be stored between +2°C to +8°C either in a monitored fridge or cooler packed according to BCCDC standards
- Record the minimum, maximum and current vaccine fridge temperatures at the start and end of each day using the BCCDC Fridge Temperature Form
- Vaccine stored in a cooler for ≥4 hours must be monitored with a min/max thermometer
- If vaccine is exposed to any temperature outside +2°C to +8°C, immediately:
- Place vaccine in a bag and label ‘QUARANTINE – DO NOT USE’
- Store bag between +2°C to +8°C in a monitored fridge or cooler packed according to BCCDC standards
- Contact local health unit
- Vaccine Eligibility
- Vaccine Products
- Ordering Vaccine
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COVID-19 Vaccine Order Form for Facilities
The 2024 COVID-19 Spring Booster Campaign is now complete as of June 30, 2024. It is generally recommended individuals wait until the fall 2024 respiratory illness season to receive their next COVID-19 immunization.
Picking up vaccine
Facilities are responsible for picking up the vaccine once contacted by the health unit to confirm order is ready. Bring a hard-sided cooler with frozen ice packs and insulating material (e.g.: flexible insulating blankets or gel packs at refrigerator temperature (+2C to +8C), bubble wrap, crumpled paper or Styrofoam peanuts), when picking up vaccine otherwise vaccine will not be released.
- Documentation & Reporting
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All COVID-19 doses must be recorded in the Provincial Immunization Registry (i.e. ImmsBC).
Receive Access to ImmsBC
Supervisor: complete ImmsBC User Account Request Form using the ImmsBC Request Workflow
ImmsBC User: complete Education for LTC & AL Sites
Support & Questions: email PPH.InfoSystems.Support@islandhealth.caComplete the COVID-19 Clinic Tally for Facilities at the end of each clinic day.
- Consent Forms
- Reporting Adverse Events
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Learn more about Reporting Adverse Events.
- Outbreaks
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- Review your facility’s outbreak protocols and plans
Report Outbreaks within 24 hours
- Amalgamate facilities report to their infection control practitioner
- Affiliate facilities report to Public Health Communicable Disease Program:
- South Island: 1-866-665-6626
- Central Island: 1-866-770-7798
- North Island: 1-877-887-883
Manage Outbreaks
- Implement outbreak policies
Monitor Outbreaks
- Island Health: Active Outbreak List
- BCCDC: COVID-19 Situation Report
- Government of Canada: National Surveillance for COVID-19
- Resources
- Contacts